Privacy policy

How Domantria LLC collects, uses, and protects personal information, and the rights you can exercise.

This policy explains what personal information Domantria LLC collects through this website and in the course of our brokerage practice, why we collect it, how long we keep it, and what you can ask us to do with it. It applies to information about visitors to this site, prospective and current clients, counterparties in a transaction, and the contacts of organisations we deal with.

We keep this policy short on purpose. Our practice is a service business with a small number of files, and our data handling reflects that. We do not run advertising networks, we do not broker personal information, and we do not sell personal information to anyone.

Information we collect

• Information you give us. Name, organisation, email address, telephone number, and the contents of your message when you contact us or submit a request through this website.
• Engagement information. Where you retain us, the details needed to run the file: identity of the parties, correspondence, instructions, transaction terms, and records of settlement steps.
• Technical information. Our hosting infrastructure processes ordinary server request data, such as the requested page, the time of the request, and a truncated network address, to deliver pages and protect the service against abuse.
• Correspondence. Emails, call notes, and written updates exchanged with you or your advisers during an engagement.

We do not ask for payment card details through this website, and we do not accept them through site forms. Where a fee is payable, invoicing and settlement take place under the signed engagement through the channel stated on the invoice.

Why we use it

We use personal information to respond to enquiries, assess whether a matter is one we can handle, run engagements, coordinate settlement, maintain records of instructions, meet our legal and accounting obligations, and protect the practice against misuse. Where we rely on a legal basis under the General Data Protection Regulation for visitors in the European Union or the European Economic Area, that basis is normally the performance of a contract, the taking of steps at your request before a contract, our legitimate interests in operating a professional practice, or compliance with a legal obligation.

Sharing

We share personal information only where it is necessary. That includes the counterparty and their advisers where a transaction requires it, an independent escrow provider engaged for a settlement, the registrar of record where a transfer requires a named party, and professional advisers such as accountants or counsel. We also share information where we are required to do so by law or by a valid legal process. We do not sell personal information, and we do not share it for cross-context behavioural advertising.

Retention

We keep engagement records for as long as needed to serve the purpose for which they were collected and to meet legal, tax, and accounting requirements, which in the case of transaction records typically means a period of several years after the file closes. Enquiries that do not lead to an engagement are kept for a shorter period and then removed. Where the law requires a longer period, we keep the record for that period.

Your California rights (CCPA/CPRA)

If you are a California resident, you have the right to know what categories and specific pieces of personal information we have collected about you, the right to request deletion of that information, the right to correct inaccurate information, the right to request that we limit the use of sensitive personal information, the right to opt out of the sale or sharing of personal information, and the right not to be discriminated against for exercising these rights. We do not sell or share personal information as those terms are defined by the California Consumer Privacy Act as amended by the California Privacy Rights Act, so there is no opt-out to exercise in practice; our separate notice on this point explains how to submit a request anyway and what happens next.

You may submit a request by writing to [email protected] or by post to Domantria LLC, 1425 4th Avenue, Suite 900, Seattle, WA 98101, United States. You may use an authorised agent to submit a request on your behalf, and we may ask for evidence of that authority. We will verify your identity before acting on a request, using information you provide and information already held, and we will respond within the period the applicable law allows.

Your rights under the GDPR

If you are in the European Union or the European Economic Area, you have the right to access your personal information, to have inaccurate information corrected, to have information erased where the conditions are met, to restrict or object to processing, to receive information you provided in a portable format, and to withdraw consent where processing is based on consent. You also have the right to lodge a complaint with your local supervisory authority. To exercise any of these rights, write to [email protected]. Where we process information on behalf of another party, we will direct your request to that party where appropriate.

Security and transfers

We use administrative and technical measures appropriate to a small professional practice, including access controls on file records, encrypted transport for correspondence, and restricted internal access. No method of transmission or storage is entirely secure, and we cannot promise that a security incident will never occur. We will notify affected parties where the law requires it. Where information is transferred outside the region in which it was collected, we rely on appropriate safeguards for that transfer.

Children and changes

This website and our services are intended for businesses and adults. We do not knowingly collect personal information from children. If you believe a child has provided information to us, write to [email protected] and we will remove it. We may update this policy from time to time, and the version published on this page is the current one.

Questions about this policy can be sent to [email protected], or to our postal address above. Data protection enquiries are handled by the same desk that handles the rest of our correspondence, which is a consequence of being a small practice and is disclosed here deliberately.

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